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Features

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Natasa Bulatovic edited this page Jul 26, 2016 · 8 revisions

Upload content or metadata

imeji allows you to upload files...

  1. ... and save the file without any modification.
  2. ... without any restrictions on the file types.
  • Administrator might exclude some formats due to security reasons.
  • ... and generates automatically thumbnail and web resolution.
  • The formats which imeji can handle are: http://www.imagemagick.org/script/formats.php (over 100 major file formats)
  • ... and extracts automatically its technical metadata

Upload menu

  1. Go to the UPLOAD menu
  2. Select a file via the Upload a File link
  3. Select one file
  4. Choose a collection from the list
  5. (Optional) Enter the metadata values
  6. Save

Upload from a collection

  1. Select a collection via the _COLLECTIONS _menu
  2. Go to the UPLOAD CONTENT menu. From here, you can: a. Web upload: Easy Drag&Drop, via selecting one or several items from your file system. b. Upload of external resources via URL

Ingest metadata

For the integration or migration of already existing data, imeji offers the ingest functionality (only available for admin user). Detailed description can be found here.

Rest API

In addition, imeji provides a powerful Rest API which can be used to create, update and delete all kind of imeji resources. Further details are available here.

Browse

imeji offers different entry points to browse through its contents, in accordance with user permissions.

  1. Collections
    • View existing collections in your imeji instance
    • Filter collections (my, all, private, published, discarded)
  2. Albums
    • View existing albums
    • Filter albums (my, all, private, published, discarded)
  3. Browse items
    • Browse all items (or items in previously selected collection or album)
    • Navigate through items
    • Preview/view item details

Search

imeji offers two different searches:

Simple search

Select what you want to search (items, collections, or albums) and enter you query. imeji will search for:

  • any metadata value
  • Filenames

Advanced Search

_Note: At present, advanced search is working only for items. _ To use the advanced search, first select a metadata profile. Now you can:

  • Select a metadata and enter a search value
  • Add new metadata with search values and combine them  with boolean operator ([more details](https://github.com/imeji-community/imeji/wiki/Features: search))
  • Restrict the search to one specific collection
  • Select what file types you are looking for

Collection

imeji items are organized within a collection. All items of the collection share the same metadata profile. A collection itself has some descriptive metadata, such as title, description, authors or some additional information. freely defined by the user.  Actions you can perform on a collection:

  • Create/edit collection (title, description,logo, contributors, download notification)
  • Assign a metadata profile to a collection (see Create Own Metadata Profiles or Reuse Existing Metadata Profiles)
  • Delete/release/discard collection

DOI assignment

Released collections can be assigned with a Digital Object Identifier (DOI) to improve linking and citing of data for scholarly communication. You may add an already existing DOI or use the imeji software to register a new DOI. To use the internal DOI assignment, the imeji configuration needs to point to a DOxI instance which connects to the DataCite Metadata Storage. During the DOI assignment the collection metadata will be registered with the DataCite service and made available for global search. DOxI is implemented as open source software and can be deployed for own usage, sources are available at GitHub.

Organize With Albums

Definition: An album can contain items from different collections to group them together. These items do not need to have the same metadata. An album has exactly one creator, but can have multiple editors (people who are allowed to edit this album). Actions you can perform on an album:

  • Create/edit album(title, description , logo, contributors)
  • Edit the metadata of an album
  • Adding items to an album via selecting an album as 'active' album when browsing through the items
  • Remove items from an album
  • Delete/release/discard album

Create Own Metadata Profiles

Definition: A metadata profile always belongs to a collection. The user either can create a new metadata profile for a new collection or use an already existing one as template. The metadata profile will define which metadata one can enter for the items of this collection. Each metadata statement consists of:

  • A type (a list with several types will be provided, e.g. date, geonames, string, integer, cone-person)
  • One or several labels
  • A language tag for each label
  • a menu to select cardinality (unique, multiple) and preview option
  • the possibility to define a small controlled vocabulary based on free text fields (strings)
  • the possibility to integrate larger controlled vocabularies from external sources All metadata statements can be arranged hierarchical and the order of metadata statements can easily be changed with drag&drop.

Reuse Existing Metadata Profiles

You don't have to create a metadata profile from scratch. Simply reuse the ones available. imeji offers 2 mechanisms:

  • Reference a profile: This profile is maintained by another user, you just reuse it as it is.
  • Copy a profile: This profile is now yours. You can modify it as you wish. Whatever you do, the original profile won't be affected (and vice versa)

Describe with Metadata

There are several ways to enter/edit the metadata of items.

  • Batch edit
  • Selective edit
  • Single editing
  • via RESTful API

Share

To share data with other user (or with user groups), imeji offers 3 mechanisms:

  • Share Collection
  • Share Item
  • Share Album

For more informations about the possible roles offered by sharing data, go to the [detailed documentation](https://github.com/imeji-community/imeji/wiki/Features: rights-management).

Users

Every user can manage his account. Simply click on you name (in the top menu). You can:

  • Change your email
  • Change you name
  • Change your organizations
  • Change you password
  • See and revoke all grants you have (see share)

User registration

To sign-up for an imeji instance:

  1. click on register
  2. enter you email, family name, given name (optional), and organization name
  3. click on register now
  4. Go in you email client and click on the validation link
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