Pre-conference

• CFP

• Program

  • Talk voting
  • Committee
  • Speakers

• Volunteers

  • T-shirt (crew)

Location

• Venue
• Accommodation
• Guided tours

Registration

• Registration form
• Ticket fee
• Payments (EventBrite etc.)
• Invoicing
• Ticketing (Barcode, QRcode)

Website

• Domain
  • pycon.ist
  • pycon.istanbul
  • pycontr.com
  • pycontr.org
• Email accounts (Google Apps)
• Social Media
• Code of conduct
• Privacy Policy

During the conference

• Ticket check onsite

• Badges

• Swag bag

• Audi-Video Setup

  • Sound setup
  • Video recording
  • Live streaming
  • Simultaneous translation
  • Photo shooting

• Talks

  • Session chairs (finish on time, encourage questions.)

• Onsite food and drinks (catering)

  • Breakfast (mini sandwiches, fruits, coffee/tea)
  • Lunch (catering, e.g. Tech Talks)
  • Coffee break
  • Cookies/fruits

• Sponsors’ gift session

Sponsorship

• Sponsorship materials
• Sponsorship plans
• Sponsorship contract
• Invoicing
• Cashflow

Closure

• Speaker dinner

Responsibilities

• Planning team
• Administration team
• Marketing team
• Sponsorship team
• Volunteers