Merge pull request #2323 from alan-turing-institute/fireside-chat

Create fireside chat chapter

book/website/_bibliography/references.bib

@@ -1279,3 +1279,12 @@ @article{VanPraag2008benefits
   title = {The Benefits of Being Economics Professor A (rather than Z)},
   journal = {Economica}
 }
+
+@article{Sharan2021reimagine,
+	author = {Sharan, Malvika},
+	title = {{Can we reimagine FAIR for building communities in open science?}},
+	journal = {Zenodo},
+	year = {2021},
+	month = {Sep},
+	doi = {10.5281/zenodo.5518163}
+}

book/website/_toc.yml

@@ -376,7 +376,7 @@ parts:
       - title: Personal Stories - Large Collaborative Research Community
         file: communication/aa/aa-stories-community
       - title: Resources
-        file: communication/aa/resources
+        file: communication/aa/aa-resources
     - title: Peer Review
       file: communication/peer-review
       sections:
@@ -615,6 +615,8 @@ parts:
         file: community-handbook/coworking/coworking-weekly
       - title: Organising coworking calls
         file: community-handbook/coworking/coworking-organisation
+    - title: Fireside Chat Series
+      file: community-handbook/fireside-chat
     - title: Template Collection
       file: community-handbook/templates
       sections:
@@ -634,6 +636,8 @@ parts:
         file: community-handbook/templates/template-coworking-weekly
       - title: Template for Drafting Newsletters
         file: community-handbook/templates/template-newsletter-draft
+      - title: Template for Fireside Chat Shared Notes
+        file: community-handbook/templates/template-fireside-chat
 
   # ===== Afterword ========================================
 

book/website/community-handbook/fireside-chat.md

@@ -0,0 +1,78 @@
+(ch-fireside-chat)=
+# Fireside Chat Series
+
+*The Turing Way* Fireside Chat Series features public events with experts, champions and their projects in reproducibility, open research, ethics, collaboration and other opportunities in data science and research.
+
+*The Turing Way* team collaborates with different international communities to co-design and co-host Fireside Chat events that are online hosted informal discussions on topics of shared interests across research communities. 
+Speakers are invited from diverse backgrounds and perspectives to present their views, contextualise the topics in their areas of work and catalyse cross-community collaborations through knowledge sharing.
+
+```{figure} ../figures/fireside-chat.jpg
+---
+name: fireside-chat
+alt: People sitting around fire and talking to each other in an informal way.
+---
+Fireside Chat in The Turing Way.
+_The Turing Way_ project illustration by Scriberia. Used under a CC-BY 4.0 licence. DOI: [10.5281/zenodo.3332807](https://doi.org/10.5281/zenodo.3332807).
+```
+
+## Background
+
+```{admonition} What is a fireside chat?
+A fireside chat is a personal and interactive discussion involving a moderator and guest, allowing an audience to gain insights into the guest’s personal stories and thoughts on various topics. - [Source: Vimeo. (2022)](https://vimeo.com/blog/post/what-is-a-fireside-chat)
+
+The term was first used to describe a series of 30 evening radio addresses given by U.S. President Franklin D. Roosevelt between 1933 and 1944.
+Since then, the concept evolved from one-way addresses to two-way debates and was popularized by tech startup community events, [...] occasionally even replace solo keynotes. - [Why and How to Organize Fireside Chats, Slido. (2018)](https://medium.com/@Slidoapp/why-and-how-to-organize-fireside-chats-at-your-event-74ee55e90334)
+```
+
+### Fireside Chats in _The Turing Way_
+
+Through the Fireside Chat series in *The Turing Way*, we want to build an intentional space to gather, facilitate important conversations and establish cross-community collaborations.
+
+Different stakeholders in open research and grassroots communities have a shared mission of making scientific knowledge freely available for public access and for the benefit of society. 
+However, most of these communities operate independently of other initiatives, either lacking the capacity to build meaningful collaboration or competing for limited resources. 
+This often results in scientific outputs that most users can find, but not access, or build upon in their local contexts.
+Open discussions and spaces for collaborations can contribute to individual benefit, team efforts as well as the overall sustainability of the open science ecosystem {cite}`Sharan2021reimagine`.
+
+*The Turing way* Fireside Chat series will facilitate discussions on topics of broader interest, create shared spaces for cross-community collaborations and build opportunities for exchanging common experiences and resources. 
+
+## Scope
+
+Fireside Chat series is hosted online on topics of interest within *The Turing Way* community as well as members across other mission-aligned projects such as Open Life Science, The Carpentries, Open Post Academics, Open Science Community in Saudi Arabia, Wikimedia, Frictionless Data, Talarify in South Africa and MetaDocencia (some of our collaborators so far).
+We will continue to collaborate with other communities working in participatory, open research and citizen space to organise future events on topics that they are working on.
+
+Although, *The Turing Way* hosts these calls in English, we encourage our collaborative projects to consider hosting a future event in their time zones, in their primary languages and on topics relevant to their local contexts.
+
+### Themes
+
+Titles of past events include "Project, Community, Reproducible Research: What Exactly is The Turing Way?", "Shared Concerns in Open Research Communities", "Gaps and opportunities for multilingual data science", "Emergent Roles in Research Infrastructure & Technology" and "Enabling inclusive research conferencing in the 'post-pandemic era'".
+
+Suggestions of topics for the future Fireside chat include:
+1) Hidden labour in open source: How are we changing volunteer culture?
+3) Planning sustainability for our grassroots projects
+4) Cross-community resource exchange: learning from citizen spaces
+5) Harnessing potential for research communication in 21st century
+6) Challenges for creating open (research) infrastructures
+### Frequency and Duration
+
+These calls are hosted every month on the third or fourth Friday as per the common availability of all speakers.
+Recommended duration is 60 to 90 minutes that are recorded to post online for people who can't attend these calls in real-time.
+Hosts can consider allocating a part of the call for open discussions with participants, however, this part doesn't need to be recorded to allow maximum participation by attendees who may otherwise not engage.
+The schedule is decided based on the availability of individuals invited as speakers/panellists.
+
+### Resources
+
+- **Eventbrite pages**: Registrations are handled via [*The Turing Way* Eventbrite page](https://www.eventbrite.co.uk/o/the-turing-way-18600928389). The event is free to attend and recordings are shared with all registered participants after the event.
+- **Zoom**: We host Fireside events online using [Zoom](https://zoom.us/) (with live transcription), however, the platform for the participants can change based on the preference of the majority of speakers.
+- **Online promotion**: Announcements are shared on *The Turing Way* [Twitter](https://twitter.com/turingway), [Slack workspace](https://tinyurl.com/jointuringwayslack) and [monthly newsletters](https://tinyletter.com/TuringWay), which are then cross-posted by other communities in their network.
+- **Shared Documents**: We currently use Etherpad by Software Freedom Conservancy to enable shared note-taking during the event. See this for example - https://pad.sfconservancy.org/p/ttw-fireside-chat-mar2022. 
+    - **Template** is provided as a subchapter: {ref}`ch-template-fireside-chat`.
+    - **Archived notes** are currently shared via HackMD: https://hackmd.io/@turingway/fireside-chats.
+- **Video Recording**: Video recordings with closed captioning are shared on *The Turing Way* YouTube channel in the [Fireside Chat video playlist](https://www.youtube.com/watch?v=nuNA3Qa8A-k&list=PLBxcQEfGu3DmBcSmt9GVfo4wN1KP1y2yl).
+
+### Participants
+
+- **Hosts**: Two co-hosts, one from The Turing Way team and one from the collaborating project drive the planning and designing of the event, as well as co-chairing the event. 
+- **Speakers**: 3-4 speakers are invited from multiple communities to allow multiple perspectives to be shared. Speakers are invited several weeks before the event to contribute to the event at the planning phase by sharing questions they hope to discuss during the event.
+- **Open participation**: To enable open collaboration during the event, we facilitate open collaboration via Zoom chat and shared note-taking in Etherpad. Although the event is an informal discussion, we record the session upon speakers' permission. We do not run interactive sessions to avoid recording anyone who may not have consented to be recorded. Call hosts can plan to allocate part of the event for open discussions that should not be recorded.
+
+*The Turing Way* {ref}`Code of Conduct<ch-coc>` applies to the Fireside Chat participants and all interactions taking place as a part of the event.

book/website/community-handbook/templates/template-fireside-chat.md

@@ -0,0 +1,117 @@
+(ch-template-fireside-chat)=
+# Fireside Chat Template for Shared Note-taking
+
+ Below we provide a template to enable shared note-taking during the event.
+ We currently use [Etherpad](https://en.wikipedia.org/wiki/Etherpad) by [Software Freedom Conservancy](https://pad.sfconservancy.org), see this for example - https://pad.sfconservancy.org/p/ttw-fireside-chat-mar2022.
+
+ The choice of the platform is based on the accessibility aspect of Etherpad (web-based and screen-reader app compatible).
+
+```
+# Fireside Chat - Hosted by The Turing Way and [add collaborating project] 
+
+## Title
+
+*This session will be hosted by **Moderator1 and Moderator2**.*
+
+*Bring along your tea, coffee, snack and questions about The Turing Way. And, while you wait for the event to start - please read more about the chairs, speakers and the event in this document. 🌻*
+
+* **Date:** DD Month 2022
+* **Time:** HH:MM - HH:MM UTC (starting time in your time zone: [https://arewemeetingyet.com/london/2022-02-11/14:00)](https://arewemeetingyet.com/london/2022-02-11/14:00)) <--  update this
+* **Who should join?** ***Anyone*** interested in learning more about translation of technical resources in data science and research.
+* **How you can join? Eventbrite page:** [Link] <--- **Please register to receive a Zoom link.**
+  * *The Zoom's waiting room is enabled. The host of this call will let you in.*
+  * ***All questions, comments, and recommendations are welcome on this Etherpad or on Zoom chat!***
+
+
+**Fireside Chat is an informal event series that features people and projects in reproducible research.**
+
+*Thank you for joining us! We’re delighted to have you here.*
+
+
+## 🔥 Propose a topic for a Fireside Chat
+
+*Can’t join this event but want to get involved? Check out other ways of connecting with us:* [http://bit.ly/turingway](*http://bit.ly/turingway*)
+
+We are looking for proposals for future discussions on *building cross-community collaborations, establishing context-specific support systems and working together towards global sustainability of the open infrastructure as part of this event series. 
+Please propose your suggestion below or reach out to *The Turing Way* team members by emailing theturingway@gmail.com, or directly reach out to our Community Manager Anne Lee Steele on Slack.*
+
+### 📢 Who should we feature/invite in the next session?
+
+(This could be you, someone you admire, a project that you are proud of or a group/topic that could be useful to highlight)
+* 
+* 
+* 
+
+
+## 🗣️Welcome!
+
+[Add host's name]
+
+* **Please note that this call will be recorded**
+  * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/channel/UCPDxZv5BMzAw0mPobCbMNuA](https://www.youtube.com/channel/UCPDxZv5BMzAw0mPobCbMNuA)
+  * Turn on your webcam if you don’t mind sharing your face (or off if you do!)
+* Reminder: 
+    * **Code of conduct**: [https://the-turing-way.netlify.app/community-handbook/coc.html](https://the-turing-way.netlify.app/community-handbook/coc.html)
+       * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the project members - Malvika and Kirstie Whitaker (turingway@gmail.com).
+       * To report an issue at the *Exploring gaps and opportunities for multilingual data science* event involving one of the organisers, please email one of the members individually (msharan@turing.ac.uk, kwhitaker@turing.ac.uk)
+* We have enabled the **closed caption (live transcription),** please click on 'cc' at the bottom of your Zoom screen
+
+
+## 👋 Icebreaker
+
+*(Getting to know each other and this Etherpad for collaborative notes)*
+
+**Name / City you are joining from / Social media (if you'd like to connect with others) / Icebreaker question?**
+
+*  
+* 
+* 
+
+## ⁉ Open Q \& A  
+* 
+* 
+* 
+
+## 📝 Notes, comments and references by attendees
+* 
+* 
+* 
+
+### Useful links
+
+* *Couldn’t join this event but want to get involved? Check out other ways of connecting with us: *[http://bit.ly/turingway](*http://bit.ly/turingway*)
+* Shared notes for collaboration cafes: [https://hackmd.io/@turingway/collaboration-cafe](https://hackmd.io/@turingway/collaboration-cafe)
+* Weekly coworking calls: [https://hackmd.io/@turingway/coworking-call](https://hackmd.io/@turingway/coworking-call)
+* The Turing Way GitHub repository: [https://github.com/alan-turing-institute/the-turing-way](https://github.com/alan-turing-institute/the-turing-way)
+* All about online Collaboration Cafes
+* Turing Way calendar: [https://calendar.google.com/calendar?cid=dGhldHVyaW5nd2F5QGdtYWlsLmNvbQ](https://calendar.google.com/calendar?cid=dGhldHVyaW5nd2F5QGdtYWlsLmNvbQ)
+* Contribution guidelines: [https://github.com/alan-turing-institute/the-turing-way/blob/main/CONTRIBUTING.md](https://github.com/alan-turing-institute/the-turing-way/blob/main/CONTRIBUTING.md)
+* Join us on Slack: [https://tinyurl.com/jointuringwayslack](https://tinyurl.com/jointuringwayslack)
+* Join the mailing list: [https://tinyletter.com/TuringWay](https://tinyletter.com/TuringWay)
+
+## Feedback
+
+**What worked?** 
+* 
+* 
+* 
+
+**What didn’t work?**
+* 
+* 
+* 
+
+**What would you change?**
+* 
+* 
+* 
+
+**What surprised you?**
+* 
+* 
+* 
+
+License: CC BY 4.0, *The Turing Way*, 2021
+
+Timer: [https://cuckoo.team/tw-fireside](https://cuckoo.team/tw-fireside)
+```