Ask in the Event Request how Fellows (or those they are supporting) will claim (e.g. expense, or invoice)

[OscarSeip]

Add a field to the funding request form which asks if the Fellow will hire someone else to do some work for them or if the SSI will be invoiced. If so, finance should be alerted so they can add them as a supplier.

[shoaibsufi]

At event request time check:

1. How they plan to claim
   1. Expense
   2. Invoice
   3. A combination (and if so a breakdown of how much for each)
2. If they are using their Fellowship to support others – how will the other(s) be claiming.
   1. Expense
   2. Invoice
   3. A combination

In the case whether it’s an invoice or a combination this should trigger an email to a designated email (e.g. could be SSI Finance or Fellow-Management) to take over the conversation around supplier registration and timescales.

[Kvglass]

We also need to ask about the type of "service" that is being paid for. If we are paying for someone's time, (3 hrs @ £30 p/hr) this requires the payee to provide certain information re HMRC (a Unique tax ref no (UTR)), but if we are paying an honorarium, this would ususally be paid as a one-off payment, so no PO is required.