KCD Rio de Janeiro 2025

[jlassery]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event Location: Rio de Janeiro, Brazil
• Event Date and Time: Dates to be defined (probably February 2025)
• Expected Number of Attendees: 500
• Event cost per ticket, and if you will have early bird pricing or not: early bird - approximately 120 (Brazilian real)

Event type:

• Virtual
• Hybrid
• In person

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the financial officer:

• Organizer 1: Jade Lassery, Datadog, Solution Architect, jadellasssery@gmail.com, Jade Lassery
• Organizer 2: Luiz Bernardo Levenhagen, Red Hat, Technical Marketing Manager, levenhal@gmail.com, Luiz bernardo Levenhagen
• Organizer 3: Tiago Reichert, AWS, Solution Architect, tiago@reichert.eti.br, Tiago Reichert
• Organizer 4: Diego Rocha, AWS, Solution Architect, diegomro@amazon.com, Diego Rocha

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• No other Kubernetes Community Day event in same major city (check with past organizers)
• Minimum of 3 organizers from 3 different organizations
• Every organizer has an account on Cloud Native Community Groups
• Each organizer lives within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• At least one organizer is a CNCF employee, CNCF ambassador, or CNCF project maintainer.
• All organizers agree to follow the event guidelines and CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees.
  -- Regardless of your platform choice, please use these questions to create your registration form
• Agree to use Sessionize as the Call for Proposals (CFP) platform.
• Agree to get logo creation and approval with and from CNCF. NOTE: a new logo will be created in an effort provide unity, and and official KCD stamp of approval.

Getting started checklist for organizers

• Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• Minimum of 3 sponsors committed (not required for virtual only events)
• Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
  Fiscal sponsor that will accept payments
• Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• Create a LinkedIn profile and/or Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

• Organizer email alias has been created
• Region created in Bevy
• Added to Bevy header
• CFP code given for Sessionize
• Marketing Plan shared

Organizer Planning Timeline

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizers:

• Send CNCF event analytics
• Schedule post mortem meeting
• Send CNCF videos to be uploaded to YouTube
• Link videos from YouTube to event page
• Post event survey sent out
• Fill out Credly badge request form for 1 badge per KCD

Post event checklist for CNCF:

• Removed from Bevy header
• CFP deactivated
• Upload videos to YouTube
• Transparency report and YouTube playlist (if there is one) linked from cncf.io/kcds
• Bevy page marked as dormant

[AudMonte01]

MARCH 26 KICK-OFF MEETING

Timing

• Team to collaborate with Sao Paulo team on timing, but event will be in 2025

Location

• Rio is larger than Sao Paulo and is more well-known
• Potential for University to be the venue location
  -- where organizers have done demos and talks
  -- beautiful location near nature
  -- the best computer science

Other notes

• About 10 sponsors of Sao Paulo want to sponsor all Cloud Native events in Brazil
• Tickets sold out fast last event, so pricing may go up

Team

• Luiz Bernardo is a maintainer of OCM
• 3 of the organizers submitted for ambassadorship
• More than 10 people from KCD Sao Paulo want to help, so current team will do a call for organizers

[camilla-m]

Hey everyone! I would like to help and make this happen maybe in October or November <3

[camilla-m]

My bio:

Non-binary. Punk. Docker Captain. Google Developer Expert. I'm a Senior Site Reliability Engineer and currently work at Storyblok, with a postgraduate degree in Computational Forensics and a Master's degree in Operation, Evaluation and Advanced Management of Computer Networks at the Federal University of the State of Rio de Janeiro. I am a Docker Community Leader awarded twice by Docker Inc, DevOpsDays Core Organizer since 2022, Impulso Expert, Hashicorp Ambassador, organizer and speaker of DevOpsDays in Brazil since 2017 and instructor by LinuxTips <3 https://pronoun.is/they