KCD Kerala 2025

[humblec]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event Location:
• Event Date and Time: Feb 2025
• Expected Number of Attendees: 1000
• Event cost per ticket, and if you will have early bird pricing or not : Early Bird pricing will be there. Yet to decide the pricing.

Event type:

• Virtual
• Hybrid
• In person

Organizers Details (identify who will be the CFP admin, as well as the finanical officer)

• Lead organizer and Financial Officer:
  Humble Chirammal, VMware, Staff Engineer, humble.devassy@gmail.com

• Organizer 2: ( CFP Admin)
  Sreejith Anujan, Red Hat, Senior Consultant, sreejithanujan@gmail.com

• Organizer 3: Dhanesh, Salescode, Co-founder & Technology Head , dhaneeshTNair@gmail.com

• Organizer 4: Dipu Devarajan, KnownHost, Support Supervisor, dipudevarajan@gmail.com

• Event team: Ranjith Rajaram, Solutions Architect, r.ranjithrajaram@gmail.com ,

• Event team: Ashik J.M, Engineering Manager, Cloudera, ashikjm@gmail.com

• Event team: Rakesh Radhakrishnan, Principal SE at Microsoft, ASF Member, rakeshr.cncf@gmail.com

• Event team: Needu D , NeST Digital, Lead Engineer,

• Event team: Safeer M, FlipKart, Sr. SRE , safeerm@gmail.com,

• Event team: Prasad Krishnan, DevOps Architect, Jaumo, prasadzone@gmail.com

• Event team: Najmuddin , Technical Solutions Consultant, HP, najum.c@gmail.com

• Event team: Jijesh Kalliyat, Technical Account Manager, jkalliyat@gmail.com

Terms

• No other Kubernetes Community Day event in same major city (check with past organizers)
• Minimum of 3 organizers from 3 different organizations
• Every organizer has an account on Cloud Native Community Groups
• Each organizer lives in or just outside of the KCD location
• At least one organizer is a CNCF member employee, CNCF ambassador, or CNCF project maintainer
• All organizers agree to follow the event guidelines and CNCF Code of Conduct
• All inquiries / communication to come via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to offer (at minimum) 3 complimentary tickets to increase diversity for the event
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• Agree to use Cloud Native Community Groups for registration, scheduling, and event website
• Agree to use SM Apply for CFP and to close it at least 6 weeks before the event

Getting started checklist for organizers

• Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)

• Minimum of 3 sponsors committed (not required for virtual only events)
  Red Hat
  VMware
  Sponsor 3

• Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
  Fiscal sponsor that will accept payments:
  Fiscal sponsor: Ambersand Inc.

• Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel

• Create a Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used) : @KCDKerala

• Provided CNCF access to all event social handles

Getting started checklist for CNCF:

• Organizer email alias has been created
• Region created in Bevy
• Added to Bevy header
• CFP created in SMapply
• Marketing Plan shared

Organizer Planning Timeline

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

• Send CNCF event analytics
• Schedule post mortem meeting
• Send CNCF videos to be uploaded to YouTube
• Link videos from YouTube to event page
• Post event survey sent out

Post event checklist for CNCF:

• Removed from Bevy header
• CFP deactivated
• Upload videos to YouTube

[AudMonte01]

NOTE: The earliest approval for this KCD will be May 2024