KCD Shanghai 2024 (April)

[Iceber]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event Location: Tech Campus Shanghai, China
• Event Date and Time: 4.20
• Expected Number of Attendees: 200+
• Event cost per ticket, and if you will have early bird pricing or not: free

Event type:

• Virtual
• Hybrid
• In person

Organizers Details (identify at least 3 organizers). Designate who will be the CFP admin, as well as the finanical officer:

• Organizer 1: Zhenyu Zheng, openEuler, Community Operating Manager, zhengzhenyu@openeuler.sh, Zhengzhenyu
• Organizer 2: Kevin Wang, HUAWEICLOUD, Technical Expert, CNCF TOC member, Founder&Maintainer of CNCF KubeEdge, Volcano, Kamada projects, wangzefeng@huawei.com, kevin-wangzefeng
• Organizer 3: Iceber Gu, DaoCloud, Cloud Native R&D Engineer, CNCF Ambassador, LFAPAC OpenSource Evangelist, Clusterpedia Founder&Containerd Maintainer, caiwei95@hotmail.com, Iceber Gu
• Organizer 4: Betty Zheng, AWS, Senior Developer Advocate, betzheng@amazon.com, Betty zheng
• Organizer 5: Pan Yuxuan, China Mobile Cloud,Technical Expert, Leader of China Mobile Cloud's Cloud Native Team, Kosmos Founder, panyuxuan@cmss.chinamobile.com, Pan Yuxuan
• Organizer 6: Pengcheng Tang, Volcano Engine, Software Architect, Katalyst maintainer, tangpengcheng.tangpc@bytedance.com, Pengcheng Tang

Terms

• No other Kubernetes Community Day event in same major city (check with past organizers)
• If there is already a KCD in your country, you agree to schedule your KCD at least two months apart from that pre-planned KCD.
• Minimum of 3 organizers from 3 different organizations
• Every organizer has an account on Cloud Native Community Groups
• Each organizer lives in or just outside of the KCD location
• At least one organizer is a CNCF employee, CNCF ambassador, or CNCF project maintainer.
• All organizers agree to follow the event guidelines and CNCF Code of Conduct
• All inquiries / communication to come via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees.
  -- Regardless of your platform choice, please use these questions to create your registration form

Getting started checklist for organizers

• Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• Minimum of 3 sponsors committed (not required for virtual only events)
  openEuler
  China Mobile Cloud
  ByteDance
  AWS
• Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
  Fiscal sponsor that will accept payments
• Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• Create a WeChat handle specific to your KCD event

Getting started checklist for CNCF:

• Region created in Bevy
• Added to Bevy header
• CNCF China team introduced for marketing amplification, and review of program

Organizer Planning Timeline

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizer:

• Send CNCF event analytics
• Schedule post mortem meeting
• Send CNCF videos to be uploaded to YouTube
• Link videos from YouTube to event page
• Post event survey sent out

Post event checklist for CNCF:

• Removed from Bevy header
• CFP deactivated
• Upload videos to YouTube

[AudMonte01]

Excellent! Let us have a kick-off meeting, if someone would please schedule with me at 8:00 or 9:00 in your morning on an upcoming Tuesday?

[Iceber]

February 13th, right? I talked to the other organizers. We can meet at 9:00.

[AudMonte01]

FEBRUARY 20 KICK-OFF CALL WITH CNCF

Reviewed event details

• Free, in-person event and will have recordings
• Content will be in Chinese
• Currently arranged sponsors (100k RMBs) and already have the venue

Open source insights

• Many cloud native developers
• Many open source meetups in the area
• A big open source and AI conference in March

Marketing

• Each organizer has over 10k followers on WeChat

Actions

• Audra to create Slack channel for collaboration with CNCF and resources
• Audra to create Bevy chapter for team and add members to edit directly
• team to create WeChat group

[Iceber]

60+ topics were submitted, and we've finalized the jury's scores and recommendations.
We will announce the agenda and open registration this week or next Monday and Tuesday.

[AudMonte01]

Thank you, @Iceber - please send the final agenda for review to kcd@cncf.io ahead of publishing.