KCD Chattogram 2024 (October - Virtual)

[Imtiaz1234]

KCD Organizer Checklist

Please fill in information, organizers, and sponsors as you assemble them, and then make a new comment when this application is ready for review.

Event Details

• Event Location: Online
• Event Date and Time: October 12, 6 - 11 PM (UTC+6)
• Expected Number of Attendees : 100–150
• Event cost per ticket, and if you will have early bird pricing or not : Free

Event type: Virtual

Organizers Details (identify at least 3 organizers). Designate who will be the CFP administrator as well as the financial officer:

• Shahriyar Al Mustakim Mitul, Lead at CNCF Chattogram, shahriyarmitul3737@gmail.com, Slack: Shahriyar Al Mustakim Mitul
• Zaynul Abedin Miah, Co organizer Dev Change Makers, azaynul3@gmail.com, Slack: Zaynul Abedin
• Md. Huzzatun Ali, Co-founder & CEO, TechSpark, huzzatunali111@gmail.com, Slack: Md. Huzzatun Ali
• Saber Imtiaz, lead at CNCG Chattogram, saberimtiazmitul@gmail.com, Slack: Saber Imtiaz

Terms

IMPORTANT: These are the terms within the checklist that must be abided by. Note - There are exceptions to these requirements in some jurisdictions due to applicable laws & regulations.

• No other Kubernetes Community Day event in same major city (check with past organizers)
• Minimum of 3 organizers from 3 different organizations
• Every organizer has an account on Cloud Native Community Groups
• Each organizer lives within the KCD city or just outside of it. For small countries, the organizers can live within the region, but must be able to easily travel to the KCD if it were in-person.
• At least one organizer is a CNCF employee, CNCF ambassador, or CNCF project maintainer.
• All organizers agree to follow the event guidelines and CNCF Code of Conduct
• All organizer inquiries / communication for CNCF must be summarized via GitHub (comment under your KCD issue) for easy tracking
• All organizers have taken Inclusive Open Source Community Orientation (LFC102)
• Agree to offer at least 3 complimentary tickets to increase diversity for the event
• Share the sponsor prospectus with CNCF via your GitHub issue, and link it on your website.
• Agree to ensure the final program schedule is diverse (e.g., not all speakers of one gender, one culture, or from 1 or 2 of the same company). Here are some tips on how to create a diverse lineup.
• Agree to submit your final lineup to kcd@cncf.io for review, prior to publishing it
• Agree to use Cloud Native Community Groups for registration, scheduling, and event website. If using a platform outside of Bevy, organizers must provide CNCF with a full list of attendees.
  -- Regardless of your platform choice, please use these questions to create your registration form
• Agree to use Sessionize as the Call for Proposals (CFP) platform.
• Agree to get logo creation and approval with and from CNCF. NOTE: a new logo will be created in an effort provide unity, and and official KCD stamp of approval.

Getting started checklist for organizers

• Schedule monthly check-ins with KCD Core Organizer(s) (kcd@cncf.io)
• Minimum of 3 sponsors committed (not required for virtual only events)
  Sponsor 1
  Sponsor 2
  Sponsor 3
• Identified fiscal sponsor that can accept payments such as from sponsorships and pay out expenses
  Fiscal sponsor that will accept payments
• Added usernames for CNCF Slack for all organizers so that we can add you to the #kcd-organizers channel
• Create a LinkedIn profile and/or Twitter handle specific to your KCD event (except for countries like China and Korea where Twitter is not used)

Getting started checklist for CNCF:

• Organizer email alias has been created
• Region created in Bevy
• Added to Bevy header
• CFP code given for Sessionize
• Marketing Plan shared

Organizer Planning Timeline

• Make a copy of this timeline based on whether your event is In-person, Hybrid, or Virtual and link your own spreadsheet here ().
• To assure you have a diverse lineup, you are required to send a copy of your program to kcd@cncf.io before you publish it.

Post event checklist for Organizers:

• Send CNCF event analytics
• Schedule post mortem meeting
• Send CNCF videos to be uploaded to YouTube
• Link videos from YouTube to event page
• Post event survey sent out
• Fill out Credly badge request form for 1 badge per KCD

Post event checklist for CNCF:

• Removed from Bevy header
• CFP deactivated
• Upload videos to YouTube
• Transparency report and YouTube playlist (if there is one) linked from cncf.io/kcds
• Bevy page marked as dormant

[AudMonte01]

Hi folks - let's have a kick-off call within the next week. If someone could please find some time on my calendar that works for the organizers: https://calendly.com/audmonte/kcd-onboarding-kickoff-call

[Imtiaz1234]

Hey @AudMonte01 , we have booked a time with you on April 19th for the KCD Chattogram online event.

[AudMonte01]

Thank you, @Imtiaz1234 - I will have to push this meeting to May, as there are discussions happening this month about further formalizing the program.

[AudMonte01]

CNCF MEETING

Approved because it is a free, virtual event 2 months before KubeCon India

Sponsors

• Sponsoring quizes and prizes
• Community partners can cross-promote
• Audra to share sponsor prospectus in Canva

Content

• Multiple tracks
• Using Streamyard
• Audience: focused on intermediate
• Team to look into community license for Sessionize (CFP)

Marketing

• Getting chapter started
• Team will work on logo design and send kcd@cncf.io for approval