Committees and scheduling

[cassgvp]

Folks identified by Scott:

• Jakob Runge runge@tu-berlin.de;
• Christian Fernandez Perotti (Maths ICCS) iccs@maths.cam.ac.uk;
• Claire Monteleoni cmontel@colorado.edu
• Yuhan Douglas Rao douglas_rao@ncsu.edu;
• Cassandra Gould Van Praag cgouldvanpraag@turing.ac.uk;
• Léllé Demertzi mdemertzi@turing.ac.uk; (PMU)
• Marla Fuchs mf372@cam.ac.uk;
• Dominic Orchard dao29@cam.ac.uk;
• Andrew McDonald arm99@cam.ac.uk;
• Eniko Szekely <szekely.eni@gmail.com?;
• Anastase Alexandre Charantonis anastase.charantonis@ensiie.fr

Léllé to update:

• First meeting scheduled for Tuesday 31st October 16:00
• fortnightly meetings scheduled for: ???

See also:

• Artefact Evaluation committee climate-informatics-2024-ae#2

[cassgvp]

Note the organising committee governance should be published on the conference site (as in 2023). Who is society secretary to connect with? - see #6

[cassgvp]

Committees

• Draw up long list of suggestions for next meeting Friday 24th November
• SG to review and approve suggestions
• Communicate with nominees
• Check off each (and add github user if possible) when they have been allocated.

Organising committee

• Chair: @scotthosking
• Local Organising: @cassgvp + @aldenc + Turing Events (Katy Thompson from Dec 2023)
• Programme committee Chair: Douglas
• Secretary: Léllé
• Treasurer: Katy Thompson
• Global South champion/rep
• Website: @cassgvp + ???

Not yet allocated

• Christian Fernandez Perotti
• Andrew Hyde
• Marla Fuchs
• Dominic Orchard
• Andrew McDonald
• Guillaume Couairon
• Orlando Timmerman?
• Meghna Asthana?

Programme committee

• responsibility to review submissions
• Members:
  • Cambridge Press: (Andrew Hyde)
  • EDI Chair, participant experience: @cassgvp
  • ECR rep (EGU has a good model for this):
  • Reproducibility Champion: see Incorporating reproducibility #12
  • Online participation lead:

Steering Group

• to ratify process for selection into committees, and approve final selection
• Members:
  • Claire Monteleoni, University of Colorado Boulder (maybe limited capacity)
  • Jakob Runge, German Aerospace Center (DLR)
  • Eniko Szekely, Swiss Data Science Center
  • Anastase Alexandre Charantonis, ENSIIE

[cassgvp]

Action for ALL from meeting 2023-10-31:

• Please collect ideas for people to be suggested/nominated into each of these roles. To be reviewed at our next meeting (24th November)

[christianfernandez]

Hi @cassgvp , apologies for not making last week's meeting. Has any name been put up for "Global South champion/rep"? If not, I am interested in taking up that role.

[scotthosking]

Hi @christianfernandez - I'd like us to come back to this role and plans in the new year as we need to heavily involve the Steering Committee who oversee the multi-year outlook for the CI conferenece.

[geo-rao]

Based on the activities and past categorization, here are my suggestions:

Programme Committee (right now are the people who already volunteered to review for the conference & more reviewers' names can be added later):

• @geo-rao
• @gcouairon
• Orlando
• @acocac
• @ampersandmcd
  ...

Conference Proceedings:
Andrew Hyde (Cambridge University Press)

Local Organizing Committee:

• @LelleDemertzi
• Katy Tompson
• @aldenc
• others?

Communication (website & social media):

• @cassgvp
• @ampersandmcd
• Andrew Hyde
• @LelleDemertzi
• Ricardo

Hackathon/Workshop/Tutorial (depending on what we want to do this year):

• suggesting @acocac & the team planning to organize the pre-conference workshop/tutorials (see issue alan-turing-institute/climate-informatics-2024#15)

Newly-identified roles this year (we can either put this under programme committee or list them separately):

• EDI chair & participant experience: @cassgvp
• Online experience champions: maybe Orlando, (also maybe Megnah?)
• Reproducibility champions: @acocac @dorchard (and others?)

Still to be identified:

• Global south champion: (@christianfernandez ?)

[cassgvp]

Updated with this commit, now live on website.

Where should the below be named? At the moment I have them just on "local organising"?

• Marla Fuchs
• Christian Fernandez Perotti (?"2025 Host Partnerships")
• Robert Rouse

[christianfernandez]

Hi @cassgvp and @geo-rao , Marla is attending to personal issues at the moment and probably won't be able to commit to any specific role. As I stated in last year, I would be happy to champion the Global South discussion.